Tips & Strategies on Planning a Perfect Conference in Sydney

Conference Venue in Sydney. View By Sydney Conference Venue

Do you have a conference event you are trying to plan? Based in the Sydney area, there are a lot of options when it comes to choosing a venue.

Don’t let this seem daunting, but an opportunity to find the perfect venue for you! Of course, you need to ensure you have the right tools in place so you can find the best space to host your next event.

Do you have a conference event you are trying to plan? Based in the Sydney area, there are a lot of options when it comes to choosing a venue.

Don’t let this seem daunting, but an opportunity to find the perfect venue for you! Of course, you need to ensure you have the right tools in place so you can find the best space to host your next event.

From location to catering and overall atmosphere, you might have a few things you need to consider before you choose the right venue.

At View By Sydney, our number one tip is to ensure you plan site tours! By looking at multiple spaces in a short period of time, it will allow you to choose the right venue for your conference.

But, there are many things you need to consider before you pick the most stunning conference venue in the location you prefer.

See below some of the most important tips, and tricks to ensure you leave no stone unturned when choosing the perfect venue for your conference event.

How to plan for an amazing conference

The first thing you need to consider is, “what do I need to do for my event?” These factors include catering, audio, and visual elements and the location, just to name a few.

We have put together a brief list so you can get planning before you start your site tours, this will help narrow it down.

  • Location: wherein the Sydney area are you planning to host? The closer to the CBD, the better for a range of guest
  • Technology: what type of tech will you have? You need to ensure you note down all the presentations and electrical equipment you will require to help estimate power outlets and AV functionality
  • Number of guests: you want to make sure you pick a space suitable for the number of people you will be hosting, you don’t want the space to look too big or too small
  • Catering: will you provide food and beverages? This is an important factor and a great incentive for guests
  • Atmosphere: what type of vibe are you hoping to have as part of your event? Although it might not seem relevant, guests will always rate the success of an event based on the atmosphere, and venues always give off a different vibe

Before you start inspecting, on a mission to choose the perfect venue, make sure you take some notes of the type of space you are looking for based on some of the elements listed above.

A checklist will help you filter out the venues that will not work for you, which will save a lot more time! Plus, it will help you work out the little extras you may need to include in your event that you might not have thought about in the beginning.

What makes an excellent conference?

All the different prerequisites listed above are all critical to the success of your conference, but what makes an event is the research and attention to detail put in during the planning phase.

Once you have chosen the perfect venue, you want to work with the team provided to plan and execute beyond your guests’ expectations.

So, what makes a great conference? Really it comes down to the atmosphere. You can generate a good atmosphere from having guests that are happy and excited to be at your event, and this comes down to what you provide.

Think amazing views, great food and beverages, beautiful interior and exterior that looks welcoming and inviting and incredible AV and technology to really showcase what you are offering.

Working with a venue team that knows a great atmosphere will go a long way to ensuring your event is a huge success. So, what we are trying to say is, it all comes down to the choice of venue.

What venue options do you have in Sydney

Of course, there is an abundance of options in Sydney for you to host your conference, so you need to be really clear with what you want. This will break through the noise so you have a selection of venues you can inspect to finally choose the right one for you.

To find something that is perfect, you have already started off well by researching and reading articles. What you want to do is have a plan and some prerequisites for the venue.

Once you have a list of the “must-haves” and the “mustn’t haves”, it will make it easier to break it down.

Never underestimate a checklist! This will help keep you accountable when you go to look at venues. It will keep you on track and focused to choose a venue that not just you like but one your guests will connect with.

Your next step is to visit the venues you have researched. Remember some can look different in the images plus you want to make sure you connect with the event team you will be working with!

Final thoughts 

At View By Sydney, we have a range of options for you to choose from for your next conference.

We cater to large and small groups and have all the facilities you need to host a successful event. Based only a short walk from the CBD, our stunning views of the Harbour make for a truly special location.

Our catering packages will keep all your guests happy, as will the atmosphere the venue brings with beautiful interior and a state-of-the-art audio/visual system that will give your presentations that “wow” factor you need.

As we said, working with the right team is critical for event planning, that is why we have a highly professional and skilled team who are here to help you organise the conference you pictured!

But, don’t take our word for it! Book a tour of our venue today and speak to our amazing team on how they can help you bring your vision to life!

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February 17, 2020